The Groups tab allows configuring information about groups. Each group defines a certain number of features, which are shared by all its members. A group can also belong to other groups. It is not allowed, however, belonging to a group that already belongs to it, that is, creating a circular reference.
To use this feature, click the File - Users menu and then select the Groups tab.
Groups tab
The available options on this tab are described on the next table.
Available options for Groups tab
Option |
Description |
|---|---|
Name |
Indicates the current group |
New |
Creates a new group |
Edit |
Edits properties of the selected group |
Remove |
Removes the selected group |
Available groups |
Shows all available groups in an application |
Belongs to |
Shows all groups to which the selected group belongs |
Add |
Adds groups from the Available groups list to the Belongs to list |
Remove |
Removes groups from the Belongs to list |
When clicking New, the window on the next figure is displayed, allowing to select the kind of group to create.
Group Kind window
The Windows Group option allows selecting a group of users already existent on a Windows domain, so that users already registered can log in an application. The window on the next figure is displayed.
Edit Windows Group window
The available options on this window are described on the next table.
Available options on the Edit Windows Group window
Option |
Description |
|---|---|
Type the name of a group on a Windows domain, in the format DOMAIN\GROUP |
|
Find |
Opens the Find Windows Groups window, described next |
Members not registered in E3 |
List with all users from the Windows domain group still not registered in E3 |
Members registered in E3 |
List with all users from the Windows domain group already registered in E3 |
Register |
Moves the selected user on the Members not registered in E3 list to the Members registered in E3 list |
Refresh |
Forces an update on information about the users of the Windows group indicated in the Group name option and fills the Members not registered in E3 and Members registered in E3 lists with the respective users of that group |
Remove |
Moves the selected user on the Members registered in E3 list to the Members not registered in E3 list |
When clicking Find, the window on the next figure is opened.
Find Windows Groups window
On this window, type the name of a Windows domain in the Domain name field and click Find to perform a search. On the list of groups found on that domain, select a group and click OK to add that group to the Group name option of the Edit Windows Group window.
The E3 Group option opens the window on the next figure.
Add Group window
The available options on this dialog box are described on the next table.
NOTE |
The Inherited value in the available options of this window indicates that the value of that option is inherited from the group to which that group belongs or from the system. |
Available options for the Add Group window
Option |
Description |
|---|---|
Group name |
Establishes a name for this group |
Disallow password change |
Indicates that a user of this group cannot change their password. This change can only be performed by an administrator |
Password expiration |
Indicates whether the password of a user of this group has an expiration time. Before this time is over, a dialog box is displayed indicating how many days are left for expiration and offering an option to change the password. After that period, the password expires and must be changed. Defining this value as 0 (zero) allows this user's password to expire at the end of the current day. NOTE: If this option is enabled, configure in the Days to expire item a time period for this password to expire and, if the configured value is equal to 0 (zero), it is advisable to disable the Minimum password age option |
Minimum password age |
Indicates whether there is a minimum time in days for the password of a user of this group be used before changing it. The value of the Minimum age in days item must be between 1 (one) and 730. Defining this value as 0 (zero) allows this user to change their password immediately. NOTE: If the Password expiration option is configured, the value of this option cannot exceed the value configured in the Days to expire item |
Minimum password length |
Indicates whether a password of a user of this group must have a minimum size of characters. If this option is enabled, configure in the Minimum characters item a minimum value of characters for a password |
Alphanumeric password |
Indicates whether the password of a user of this group must contain letters and numbers |
Minimum numeric characters in password |
Indicates whether the password of a user of this group must have a minimum number of numeric characters. If this option is enabled, configure in the Minimum numeric characters item a minimum number of numeric characters for a password |
Minimum letters in password |
Indicates whether the password of a user of this group must have a minimum number of letters. If this option is enabled, configure in the Minimum letters item a minimum number of letters for a password |
Minimum special characters in password |
Indicates whether the password of a user of this group must have a minimum number of special characters. If this option is enabled, configure in the Minimum special characters item a minimum number of special characters for a password |
Uppercase and lowercase characters |
Indicates whether the password of a user of this group must contain uppercase and lowercase characters |
Ignore case in passwords |
Indicates that the validation of a password of a user of this group is performed by not differentiating uppercase and lowercase letters. Enabling this option is not recommended |
Password history |
Indicates whether the last passwords of a user of this group are stored and cannot be used. If this option is enabled, configure in the Number of passwords item how many passwords must be stored. After reaching the value indicated in this item, the oldest password is discarded and can be used again |
When clicking Remove, an application shows a dialog box asking to confirm whether users want to remove the selected group or not.
Groups can also belong to other groups, thus sharing their configurations. To do so, the Available groups list displays all groups available in an application that may contain the selected group, and the Belongs to list displays the list of groups to which the selected group belongs. To add a group to another specific group, follow these procedures:
1.Select a group to add to another group.
2.On the Available groups list, select a group to which this group must belong.
3.Click Add to add this group, which then appears on the Belongs to list.
4.To remove a group, select it on the Belongs to list and click Remove.
NOTES |
Users must notice the hierarchy between users and groups. If a certain option is disabled for a user, but the same option is enabled in a group, this user's permission precedes the group where this item is disabled. A group option is only respected when the same user option is set as neutral or inherited. |